TOUR BOOKING SYSTEM

Tour & Day Trip Reservation System

Overview

Our Tour Booking System (TBS) is a complete reservation and operations platform built for tours, sightseeing trips and express services. Trusted by operators across the industry, it has successfully managed passenger bookings for millions of journeys.

More than just a back-office system, TBS combines booking management with a fully automated website for travel agents and direct customers. It handles real-time payments and instant confirmations, while giving operators everything they need to manage bookings day to day, including seating plans, pick-up lists, rooming lists and financial reports.

TBS gives operators a simple way to manage every booking, passenger and journey from one place.

Comprehensive tour and booking management
Automated website for tours and day trips
Online bookings and real-time payments
Feeder vehicle and home pick-ups operations
Integrated invoicing and accounts receivable
Administrative and operations reporting

350Companies Worldwide
1,400Users Worldwide
41,500,000Passengers Handled

Key Features

Website - Overview

A website is essential for any tour operator, giving you an important way to show off your brand and reach more customers.

Website Tours

Tours on your website can be split into separate sections. Each tour has dedicated sections for detailed overview, itinerary and pick-up points.

Online Bookings

Allowing your clients to book a vacation or day drip on your website is possible with the optional online bookings module.

Bookings

The back office booking process guides your reservation staff effortlessly through the steps of booking a vacation or day trip.

Departures

The departure screen lists all the current tours within your system. Tours can be listed in a variety of ways, allowing you to easily find what you are looking for.

To-do List and Task List

The To-do List is a central grid within the system that displays reminders for items that need to be dealt with.

Waiting List

The Waiting List feature can be used to store customer details in the system whenever a departure is full.

Home Pick-ups

If you offer home pick-ups to your customers, the home pick-up features in the system will be of great benefit.

Operations

The operations facility within the system allows you to manage your feeder vehicles. A grid can be displayed showing all tours operating on a given day.

Clients

A client in TBS can be created in both the in-house reservations system or online whenever a customer registers for an account.

Agents

If you deal with agents, then it is possible to manage them within TBS. A comprehensive agent commission structure allows you to control exactly how much commission they can earn.

Invoicing and Accounting

Invoices are generated automatically from the underlying booking details at the end of the booking process. They are posted directly to the built-in accounts receivable facility.

Accommodation

TBS allows for a great deal of flexibility when it comes to accommodation on tours. Individual hotels can be created each with unlimited room types and occupancy configurations.

Tour Setup

In TBS it is easy to build a collection of tours from a set of user definable components. These consist of fares, accommodation types, general items, insurance options and pickup points.

Loyalty Program

Within the system it is possible to create a loyalty program where clients can earn points when making bookings. Points can then be spent on future bookings.

Discount Codes

TBS has a comprehensive system for handling discount/coupon/promotional codes. Discount codes can be applied during the booking process, both in-house and online.

Gift Certificates

TBS has a comprehensive system for handling gift certificate purchases and redemptions.

Administrative Reports

TBS includes a comprehensive list of administrative reports within the system that allow you to analyze the success of your tours.

Operational Reports

Final confirmations or travel tickets can be sent out prior to departure, confirming all travel details with the client. These can either be printed or e-mailed depending on your requirements.

Book your demo

See how TBS can work for your business. Every business has its own goals, challenges and ways of managing its operations. Get a closer look at how our solution can fit around how you work, with a personalized demo tailored to what matters most to you. Book a demo and discover what’s possible.

What our customers think

Coopers Tours transferred their coach booking system to Distinctive Systems in early 2022. I can honestly say from the initial training we did to any ongoing support we need they have been great throughout. Like any new system it felt daunting at first, but TBS is easy to navigate and has made our working lives so much easier and more efficient for ourselves and for our passengers. The staff are all very friendly and helpful and I would recommend them to anyone in the Coaching Industry.

Gaynor ConcannonTravel Consultant, Coopers Tours

The most unbelievable software. Since I started using Coach Manager, it has changed my business from being paperwork-heavy to a very easy and organised business to run. You simply book something in and the system will automatically invoice the client and track whether they’ve paid. It is a really well thought-out system which covers every angle and saves you all the work. But the best thing about Distinctive Systems is the support. When you call, you get through very quickly and speak to someone who knows exactly what they’re doing. They are extremely helpful and patient. I can honestly say it’s the best customer service experience I’ve ever had.

David GrossnassPanda Coaches

We are proud to have used Distinctive Systems' Coach Manager software for over 20 years and, more recently, its Tour Booking System. Both have become fundamental to the smooth and efficient running of our business. Throughout our long-standing relationship, the Distinctive Systems team have always been exceptionally helpful, providing excellent training and software support. Their commitment to customer service is outstanding - they have even travelled to our office in Devon to offer support in person. We would highly recommend Distinctive Systems to any coach or tour operator looking for reliable software backed by a knowledgeable, responsive and genuinely supportive team.

Beckie & LucyA.B. Coaches

Distinctive Systems, TBS, VMS & Coach Manager are a vital part of our daily business. We truly do not know how we ran our operations before we started using this system. Why We Love TBS, VMS & Coach Manager: Easy bookings (The booking process is fast and simple), Clear schedules (We see all our coach trips and jobs in one place), Saves time (Automated tools cut down on paperwork and mistakes), Great support (The team helps us fix any problems right away). Stress-Free Business Growth: More work (We handle a much higher volume of jobs easily), No added stress (The automation keeps our team calm and organised), Better daily flow (Workloads are balanced without burning out our staff), Happy clients (We deliver faster answers to our customers).

Symon DawsonDirector, R.B. Travel

We have been super impressed with the service from Distinctive systems. From our initial enquiry right through to the implementation, training and support we could not fault the high level of customer experience that we have received. Nothing has been too much trouble and the team have kept us up to date at each stage of set up, they have also supported some of our less computer savvy staff, they have supported training for our accounts team and generally been on hand at the click of a button or a call to answer any questions we have had. Anyone thinking of using Distinctive systems I can highly recommend.

Candice MasonDirector, Masons Minibus & Coach Hire Ltd

As a busy coach and bus operator, having dependable scheduling software is essential, and Distinctive Systems has consistently delivered for us. Their software plays a vital role in helping us plan our services efficiently and gives us confidence that our operations are running as smoothly as possible. Beyond the software itself, the team are always on hand to help us. We are proud to work with Distinctive Systems and look forward to continuing the relationship for many years to come.

Lorilee KirkpatrickHouston's Coaches

Pay Monthly Subscription

TBS is available on a flexible monthly subscription with an initial minimum term of 12 months, including software updates and ongoing support.

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A Perfect Fit for Every Operator

Built on decades of industry experience, TBS delivers the flexibility, reliability and performance operators need. Available in three levels of functionality (Express, Full, Full + Online) along with flexible capacity options, TBS scales with your business giving you the right tools today, with the ability to grow tomorrow.

Express vs. Full vs. Full + Online

TBS Express provides a streamlined version of the system, ideal for operators with straightforward tour and day trip programs. It offers the core reservation and operational functionality of the full system, with a simpler setup and faster learning curve. Full + Online extends the full system with online booking capability.

As your business grows, upgrading to the full versions is quick and easy.

Compare Versions

Flexible Capacity Options

Choose the capacity level that matches your current requirements, then increase as your operation expands. Both Express and Full versions are available with limited or unlimited capacity.